Whistleblowing

​Whistleblowing means that a person reports irregularities and misconduct. It can be about things that are illegal, unethical or inappropriate. Examples of what you can report are suspicions of corruption, money laundering, fraud, bribery and other kinds of misconduct and irregularities.

To be protected by the Whistleblowing Act, there must be a public interest in what you are reporting. You must also assume that what you are whistleblowing about is true and it must be work-related.

The Swedish Whistleblowing Act (in Swedish) (riksdagen.se)

Persons working at the University may report irregularities that arise in the University’s activities through the internal reporting channel. Such persons are:

• employees,
• volunteers,
• interns, 
• persons who otherwise carry out work under the operator’s supervision and management, 
• self-employed workers.

The wrongdoing must be work-related and bringing it to light in the public interest. You can report in writing, orally and, if you wish, at a physical meeting or via a digital form.

External reporting channel

Unlike an internal reporting channel, an external reporting channel allows workers to submit information to a government-designated agency. The Swedish Work Environment Authority, the Swedish Authority for Privacy Protection and the County Administrative Boards are examples of such authorities.

An external reporting channel can receive, follow up and provide feedback on reports of irregularities in certain specific areas. Anyone wishing to report can do so directly to an external reporting channel without first submitting information through the internal reporting channel.

Internal reporting channels

How to report via our digital form via KPMG

The link leads to a reporting form that must be filled in. When you send the report, it goes to an external actor, KPMG, who then passes it on to Malmö University.

KPMG's digital whistleblowing form

If you do not want to use the form but would rather write a letter or make a phone call.

Registrator

Malmö University
205 06 Malmö
040-665 70 00

KPMG

Nordenskiöldsgatan 8
211 19 Malmö
040-35 62 00

If you choose to report via the internal channels, your data will be handled by both KPMG and Malmö University.

Please note that a report is considered a public document at Malmö University and may be disclosed in accordance with the principle of public access to official documents.

When you provide your name and other contact details, your identity is protected by confidentiality, provided that the whistleblowing is work-related, of public interest and that you are an employee or equivalent.

Freedom to communicate information

Freedom to communicate information refers to the rules in the Freedom of the Press Act and the Basic Freedom of Expression Act, which mean that all employees in the public sector can provide information to the mass media for publication without risk of penalty. To some extent, this also applies to confidential information.

Freedom to communicate information also means that it is forbidden to attempt to investigate sources. However, certain confidentiality obligations concerning important public interests have been allowed to restrict freedom to communicate information. At the end of each chapter of the Public Access to Information and Secrecy Act, the sections to which freedom to disclose information does not apply are listed, as well as general exceptions in Chapter 44.

Follow-up

Anyone who reports misconduct, and where it is deemed to be a whistleblower case, will receive an acknowledgement of receipt of the report within seven days. Follow-up on any action taken will be provided within three months.

Prohibition of reprisals

A non-retaliation clause prohibits the employer from taking obstructive or retaliatory action against the person who intends to or has reported through the whistleblowing function.